Expatcentre procedure The Hague International Centre

Expatcentre procedure

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At The Hague International Centre, we aim to make things easier for international companies, organisations and their international employees by offering simplified registration processes and applications. Employers can submit an application for a residence permit while the new international employee is still in his or her home country. That way, there is no need to wait and the international can start working almost immediately after arrival in the Netherlands. In addition, the international does not need to register with the municipality and the IND separately: The Hague International Centre offers registration with both in just one appointment. The same procedure is offered at other expatcentres in the Netherlands: Amsterdam, Rotterdam, Eindhoven, Groningen, Twente, Wageningen. Leiden and Maastricht offer a fast-tracked municipal registration but no combined appointments with the IND at this moment.

Requirements

In order to make use of our expatcentre procedure, international employees or the company they work for must be located in The Hague region (The Hague, Delft, Rijswijk and Leidschendam-Voorburg). Moreover, the procedure is only available for companies that are recognized as sponsors by the IND.

Procedure

The procedure is as follows:

Step 1: Submit application for residence permit

If the international is staying more than 90 days, the employer files an application for a residence permit with or without a provisional residence permit (MVV), depending on the country of origin of the international.

The application starts by completing the application form on the IND website. On the form, the employer or relocating agency indicates that they would like to make use of The Hague International Centre’s expatcentre procedure. The employer then sends the completed form together with the required documents to the IND. The employer can also choose the regular procedure. The regular procedure does require separate appointments at the regional IND office and at the municipality. After the application has been received, the IND sends a letter stating how the fees are to be paid.

Step 2: IND makes decision, informs expatcentre

The IND checks if the employer and the international employee meet all the conditions. The IND has to make a decision within a period of 90 days. The IND informs The Hague International Centre of its decision.

Step 3: Employer receives approval

If the decision is positive, the employer will receive an approval or decision letter. The IND also informs the Dutch representation abroad (Dutch embassy or consulate).

Step 4: Employer or relocator makes appointment at expat centre

Once the IND has given its approval, the employer or relocator can make an appoint at The Hague International Centre. This appointment should occur after the international’s arrival. It is possible to make a separate appointment for family members that arrive after the international employee.

Step 5: Employer informs international employee of IND’s approval

Step 6: International visits Dutch embassy for MVV visa

Depending on the country of origin, the international needs to collect the MVV from the Dutch representation that the employer filled in on the application form within 3 months.

Step 7: International arrives in Netherlands

Once the international employee has collected the MVV (if needed), the employee is allowed to travel to the Netherlands within 90 days after the effective date of the MVV. This date is shown on the MVV sticker.

Step 8: Appointment at The Hague International Centre

The international employee receives their residence permit from the IND and applies for registration with the municipality in one combined appointment. If the international has applied for a MVV, he/she will receive his/her residence permit during the appointment. If the international did not need to apply for a MVV (which depends on the country of origin of the international), he/she will be able to register at the municipality and the IND will take their fingerprints and photo at the expat centre. The international will pick up their residence permit during a second appointment or free visiting hours.

After registration with the municipality, the international will immediately get a BSN (citizen service number). With the BSN, Dutch residents can start a job, open a bank account, deduct your taxes and social security contributions, use the healthcare system, apply for benefits, announce a change of address and much more.