Scientific researcher registration procedure The Hague region

Registration for scientific researchers

Quicklinks

The Municipality of The Hague and Immigration and the Naturalisation Service (IND) have introduced a Dutch residency procedure for scientific researchers at The Hague International Centre. This procedure applies only to scientific researchers who are working for a company or organisation which is authorised as a sponsor by the Immigration and Naturalisation Service (IND). They should also live or work in The Hague, Delft, Leidschendam-Voorburg and Rijswijk.

You can work as a:

  • paid scientific researcher.
  • PhD student.
  • unpaid scientific researcher with a grant.

Conditions for a residence permit

There are certain conditions that apply to everyone. In addition, you and your employer have other specific conditions. Other conditions may apply for Turkish nationals and their family members.

Attention: Do you have the nationality of an EU/EAA country or Switzerland? Then you and your family members do not need a residence permit to live and work in the Netherlands. Read more at the IND website.

How to apply for a residence permit

1: Check if you need a provisional residence permit.

 If you want to travel to The Hague region, you may need a provisional residence permit (MVV or Machtiging Voorlopig Verblijf). This visa lets you stay in the Netherlands for more than 90 days.

You will not need a MVV if you are a citizen of certain countries. See the exemptions at the IND website.

2: File for a residence permit.

If you don’t need a MVV: You can travel to The Hague region and will have to apply within three months for a residence permit. Your recognised research institution will submit an application for your residence permit to the IND, sending the application form and all required documentation. After the application has been received, the IND sends a letter stating how the fees are to be paid. This application costs € 321.

Before you receive your residence permit, you will need to submit biometrical information to the IND. You can do this through a combined appointment with municipal registration at The Hague International Centre. You will need to come again to pick up your residence permit. You can collect your residence permit at The Hague International Centre from Monday to Thursday from 9.00 – 12.00 hrs. If you want to submit biometry or collect your residence permit  at the IND The Hague, you need to make an online appointment.

If you need a MVV: Your institution will file for your MVV and residence permit at the same time. After the application has been received, the IND sends a letter stating how the fees are to be paid. This application costs € 321.

You must collect the MVV from the Dutch representation in your home country. You will need to submit biometrical information at the Dutch representation abroad. Once you are in the Netherlands you can collect your residence permit through a combined appointment for municipal registration at The Hague International CentreIf you want to collect it at IND The Hague, you need to make an online appointment.

How to pick up your residence permit and register with the municipality

3: Make an appointment with The Hague International Centre.

When you move to The Hague region, you will need to register in the Personal Records Database of the municipality (BRP). Since you are a highly skilled migrant, you qualify for the Dutch residence procedure at The Hague International Centre. Your employer will inform you when you have an appointment with THIC. You can also make an appointment with The Hague International Centre yourself here.

Required documents for the registration appointment (for each individual)

  • Valid identification (passport or EU identity card).
  • Proof of occupancy: rental/tenancy agreement, home purchase deed or a signed statement by the main occupant of the house. Please use the following statement. Please bring a copy of the ID of the main occupant of the house and a copy of the signed rental/tenancy agreement or purchase deed of the house.
  • Legalised birth, marriage and/ or divorce certificate (if available). Read more about legalisation and apostille at the IND website.

4: Meet us and finalise your registration.

We look forward to welcoming you to our headquarters at city hall. Here, we will make sure you get everything you need to start your new life:

Please note: You need to appear in person at the appointment. Family members who are using this registration procedure must come along as well.

Tuberculosis test

New residents to the Netherlands have to be tested for tuberculosis. There are, however, exemptions that do not have to undergo this test. If you have not yet submitted your TB test results before arriving in the Netherlands, please get tested within 3 months.

Please note: if you have any questions about your application for a residence permit, please contact the IND as they are responsible for assessing all residence applications of people who wish to live in the Netherlands.